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Warehouse Capacity Planning (Trucks per Day)
The Warehouse Capacity Planning Program allows you to view and maintain a schedule of inbound and outbound trucks and shipments. The Warehouse Capacity Planning screen may be updated manually, or automatically based on reservations made using the Transportation Planning program.
Warehouse Capacity Planning includes the following features:
Maintain default receiving capacities by day of week, such as number of trucks that can be received at each warehouse, each day of the week.
Maintain default shipping capacities by day of week, such as number of trucks that can be loaded at each warehouse, on each day of the week.
Maintain exceptions to day by day capacities, such as for holidays, or days when diminished or increased capacity is available.
Maintain capacities in general, or by mode. Modes allow you to separate different types of warehouse resources, such as loading common carriers versus loading company trucks.
Reserve against the capacity available for each day, at each warehouse. For example, reserve specific inbound or outbound trucks or dock doors.
Display the remaining available receiving and shipping resources at each warehouse on each day.
Display a list of trucks to be received or loaded at each warehouse on each day.
The Warehouse Capacity Planning program is also accessed from the following places:
From option 20 on the Warehouse Functions Menu.
From the additional functions window in Order Entry and Order Inquiry.
Via F10 in the Build-A-Truck Program.
Via the Transportation Planning program.
The Warehouse Capacity Planning Program is set up as follows:
The Warehouse Capacity Planning Program is based on modes, which are created using the Warehouse Capacity Planning Mode Table. In most warehouse environments, only one, two or three modes will be required. The recommended modes are Our Trucks, Common Carriers and LTLs. You can combine Our Trucks and Common Carriers into one mode for truckloads as shown in the examples. System administrators, warehouse managers and inventory managers should discuss this prior to creating the modes.
Note: Passwords should be established by your system administrator. Warehouse Capacity Planning Passwords are established using password keyword WHSR16. A password of blank is valid. Passwords are required only for updating information.
The first screen of the Warehouse Capacity Program appears as follows.
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The screen above displays the shipping and receiving capacities for a warehouse (RAL) and mode (TRK). Access further information about each day by entering 1 or 2 above any day field. Shipping capacity is in the top half of the screen. Receiving capacity is on the bottom half of the screen.
Field |
Description |
1=Capacity |
Enter 1 over any of the days of the week to access the capacity statistics for that day. For example, enter 1 over the Friday field to access the capacity statistics for that Friday. |
2=Reservations |
Enter 2 over any of the days of the week to access the reservations information for that day. |
Warehouse |
The warehouse whose capacity is being displayed. The default is the warehouse that you are currently working with, or your default Control Panel Warehouse. You can override this field. |
Mode |
Warehouse capacity is divided into modes. The default mode is automatically displayed. You can enter a question mark (?) to display a list of modes. |
Password |
Enter password if applicable. Passwords can be set to control updating of information. |
Shipping/Capacity |
The number of trucks (or shipments) that can be loaded on each day shown. |
Shipping/Committed |
The number of trucks (or shipments) reserved or committed on each day shown. |
Shipping/Available |
Available is capacity less committed. This is the number of trucks available to ship on each day shown. |
Receiving/Capacity |
This is the number of trucks that can be received on each day shown. |
Receiving/Committed |
This is the number of trucks scheduled to be received on each day shown. |
Receiving/Available |
Available is capacity less committed. This is the number of trucks still available to be received on each day shown. |
The following are descriptions for the Warehouse Capacity Planning function keys:
Function Key |
Description |
F1 |
Displays the next seven days schedule. |
F2 |
Displays the previous seven days schedule. |
F9 |
Allows you to set the program defaults. You can set the default capacities for each day, as well as the default mode.
Enter the default capacity (trucks or shipments you can receive and ship) for each day of the week. If you have multiple warehouses and modes, you must enter defaults for each combination of warehouses and modes. Exceptions can be made for specific days by using option 1 on the main Warehouse Capacity Planning Screen. The defaults entered on this screen are displayed as the capacities shown on the main screen, unless overridden for specific days. |
The following screen is displayed when option 1 (Capacity) is entered for a specific shipping day from the main Warehouse Capacity Planning Screen.
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This screen allows you to override the default capacity for a specific date.
The following screen is displayed when option 2 (reservations) is entered for a specific shipping day, from the main Warehouse Capacity Planning Screen.
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This screen allows you to reserve trucks for shipping, by customer by day. Use the rollup and rolldown keys to page forward and back. F11 displays a more detailed version of the screen.
Field |
Description |
Date |
The date and day of the week. |
Category |
The category is either shipping, as shown above, or receiving. |
Capacity |
The maximum number of trucks which can be loaded on the entered day. |
Committed |
The number of trucks already reserved to be loaded. This is the total of the Trucks Required column. |
Available |
Available is capacity less committed. This is the number of trucks which can still be reserved for loading on this day. |
Trucks Required |
Number of trucks to be reserved for this customer. |
Account Number |
Account number of the customer for which the trucks are reserved. Enter a question mark (?) in order to search for customer account numbers. |
Reserved For |
Name of the customers. If you leave this field blank, the billto file name appears. You can override the name. |
City |
City of the customer. This field defaults to the Billto file city. You can override or use this field to insert comments or other relevant information. |
The following screen displays the F11 alternate view of the trucks reserved for a day’s shipping:
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The screen displays the following additional fields.
Field |
Description |
Reference |
Any relevant reference number or comment. |
State |
State or province code of the customer. |
Zip |
Zip code of the customer. |
Truck Route |
Truck route relating to this shipment. |
Manifest |
Manifest number assigned to this shipment. If Transportation Planning is used, the manifest numbers are automatically inserted into this field when a new manifest is scheduled. |
Time Of Day |
The time of day loading the truck begins. (Military time) |
Duration |
The duration of time, in hours and minutes, reserved for loading this truck. |
Entered By |
The user ID of the person who created this entry. |
WSID |
The work station ID on which this entry was created. |
Note: The input fields on the F11 screen are all optional. You do not have to fill any of them in.
